Staff Position

Assistant Registrar

Position Details

Job ID # 18-954
Department Registrar's Office
Reports To Registrar

Position Summary

Responsible for quality control standards in all Registrar’s Office functions and services; assist the Registrar in the management of the Registrar’s Office workflows; serve as backup for the Registrar. This is a full-time 1.0 FTE position.

Essential Functions

  1. Coordinate office operations and daily functions of the Registrar’s Office. Maintain standards and best practices for:
    • Database and student academic record integrity
    • Registration, graduation, grades, release of records, records retention, and other related activities
    • FERPA notifications
    • Production of reports, surveys, and requests for information
    • Assist the Registrar with office budget reconciliation
  2. Manages student final degree audit process, related commencement preparations, and diploma creation and delivery 
  3. Veterans Affairs Coordinator 
  4. Direct supervision of student workers
  5. Assist the Registrar with financial accounting and budget
  6. Perform other work related duties as assigned.


  1. Bachelor’s degree from an accredited college required.
  2. Experience performing organizational and process support, preferably in a higher education setting.
  3. Demonstrated strong verbal, written, analytical, and interpersonal skills.
  4. Demonstrated extensive spreadsheet, word processing, and database computer skills.
  5. Ability to organize, prioritize work, meet deadlines, and use standard office tools including Microsoft Office.
  6. Proven ability to communicate effectively, get along well with co-workers, and deal effectively and professionally with colleagues.
  7. Demonstrated commitment to maintaining a safe work environment free of harassment, violence, and unlawful discrimination.
  8. Excellent attention to detail.

Working Environment:

  1. Work is generally performed indoors in a typical office setting. 
  2. Position works with strictly confidential information.
  3. Frequently required to be in front of a computer screen for long periods of time.
  4. Some weekend/evening work required. 
  5. Travel, including overnight travel, may be required.  
  6. Work may require occasional exposure to fumes or airborne particles, toxic chemicals, and bloodborne pathogens.
  7. Risk of fire or explosion and electric shock.
  8. May be exposed to loud noise levels.

Physical Demands:

The functions are usually performed while sitting, but may involve some amount of time standing, stooping, kneeling, bending, crouching, lifting (max. of 40 lbs.), walking, carrying, reaching, stretching, climbing, perform repetitive motions of the hands or wrists and other movements. The abilities of seeing, hearing and speaking are also required.  

Lifestyle Standards

Recognize, understand, and agree to live by the spiritual, moral, and ethical standards of Northwest University, as outlined in the Employee Manual.

Application Procedure

Please submit your resume, a letter of interest describing your qualifications, and a completed application form to the Human Resources office. Applications are available online (, or in the Human Resources Office of Northwest University.

You may submit your package by mail, scan and email, or fax.

Northwest University
Attn: Human Resources
PO Box 579
Kirkland, WA 98083-0579
.(JavaScript must be enabled to view this email address)
Fax: (425) 739-0695

Inquiries regarding staff positions may be made to:

Human Resources Office
Northwest University
5520 108th Ave NE, Kirkland, WA 98033
(425) 889-5749
.(JavaScript must be enabled to view this email address)

Northwest University does not discriminate on the basis of race, color, national origin, gender, age, or disability in admissions and access to, employment, or treatment in its programs or activities. Northwest University is an "At Will" employer.

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