Administrative Assistant to the Dean - College of Social and Behavioral Sciences
|Job ID #||20-028|
|Department||College of Social and Behavioral Sciences (CSBS)|
|Reports To||CSBS Dean|
This position provides administrative support to the dean of the College of Social and Behavioral Sciences (CSBS). Job responsibilities include: management of graduate program course offerings and teaching assignments, administrative support for department budget management, collecting and recording annual program evaluation data and compiling final reports, assisting in oversight of program curriculums and policies, and scheduling various meetings and events. In addition, this position supervises one, part-time student worker. This position is currently a 0.75 FTE (30 hours per week) –potential for position to increase to 36 hours (0.90 FTE) in June 2021 and which would include annual international travel.
- Provide support in managing graduate program curriculum and course offerings, including:
- Coordinating faculty teaching assignments.
- Scheduling classes.
- Managing CSBS course evaluations and student feedback surveys.
- Hiring, contracting, and paying adjunct instructors and teaching assistants.
- Editing CSBS sections of the academic catalogs.
- Assist in the coordination of CSBS office, including:
- Assisting the dean in annual budget development.
- Managing CSBS credit card transactions and approving departmental credit card purchases.
- Purchasing CSBS office supplies.
- Coordinating CSBS Faculty and Community Meeting agenda and schedule.
- Managing rooms reservations for 6710 building.
- Serving on the University Calendar Committee.
- Coordinate CSBS’ annual program evaluation and learning outcome assessment for regional and secondary accreditation, including:
- Collecting learning outcome data for programs.
- Completing annual program evaluation report and matrices.
- Assisting with secondary accreditation for APA and CACREP.
- Attend departmental meetings, including PsyD, SOA, CMHC, Community, etc.
- Supervise CSBS Student Worker.
- Performs other work-related duties as assigned.
- Bachelor’s degree in Psychology, Communication, or Business Administration preferred (or equivalent with work experience).
- Strongly preferred 2 or more years of experience in either a non-profit setting or higher education environment.
- Preferred experience in program evaluation, data collection, or student learning assessment.
- Strong interpersonal, organization, and communication skills.
- Strong writing and editing skills with preferred experience with of APA style.
- International travel or study abroad experience strongly preferred.
- Capability to maintain confidentially is crucial.
- Demonstrate commitment to maintaining a safe work environment free of harassment, violence, and unlawful discrimination.
- Ability to communicate effectively, get along well with co-workers, and deal effectively and professionally with colleagues.
- Work is generally performed indoors in a typical office setting.
- Some weekend/evening work required.
- Travel, including overnight and international travel, may be required.
- Position works with strictly confidential information.
- Frequently required to be in front of a computer screen for long periods of time.
The functions are usually performed while sitting, but may involve some amount of time standing, stooping, kneeling, bending, crouching, lifting (max. of 40 lbs.), walking, carrying, reaching, stretching, climbing, perform repetitive motions of the hands or wrists and other movements. The abilities of seeing, hearing and speaking are also required.
Recognize, understand, and agree to live by the spiritual, moral, and ethical standards of Northwest University, as outlined in the Employee Manual.
Please submit your resume, a letter of interest describing your qualifications, and a completed application form to the Human Resources office. Applications are available online (www.northwestu.edu/jobs), or in the Human Resources Office of Northwest University.
You may submit your package by mail, scan and email, or fax.
Attn: Human Resources
PO Box 579
Kirkland, WA 98083-0579
Fax: (425) 739-0695
Inquiries regarding staff positions may be made to:
Human Resources Office
5520 108th Ave NE, Kirkland, WA 98033
Northwest University does not discriminate on the basis of race, color, national origin, gender, age, or disability in admissions and access to, employment, or treatment in its programs or activities. Northwest University is an "At Will" employer.