Staff Position

Cataloging Supervisor

Position Details

Job ID # 19-104
Department Library
Reports To Metadata Librarian

Position Summary

Collects, describes, and organizes archival materials. Oversees the purchasing, receiving, and processing of books. Occasional weekend and evening hours may be required. Full-time position, 1 FTE.

Essential Functions

  1. Manages the harvesting and processing of archival materials in print and digital formats. Collects NU publications such as magazines, course syllabi, email newsletters, theses and dissertations in both digital and print formats. Supervises the creation of metadata and the digitization of print materials.  Files physical materials in the archive according to accepted practices.
  2. Manages the acquisition and cataloging of print books for the library.  Acquires books and textbooks from vendors, donations and other sources; selects appropriate catalog records and updates library holdings, oversees physical processing of the materials; and tracks library book budget. Tracks and replaces lost and missing books.
  3. Supervises up to three Student Assistants, including hiring, directing their work, and conducting performance reviews in conjunction with the Metadata Librarian.  Supervises cataloging activities at branch campus. 
  4. Assists patrons with locating, retrieving, and checking out materials.  Answers basic library informational and directional questions and refers library users to appropriate library staff for other services. 
  5. Performs other work-related duties as assigned. 


  1. Four year college degree or equivalent.
  2. One year of applicable library experience preferred.
  3. Demonstrated ability to perform very detailed work with accuracy and efficiency.
  4. Demonstrated organizational and problem-solving skills.
  5. Demonstrated commitment to continuing professional development.
  6. Good communication skills:  able to communicate verbally and in writing with students, faculty, and staff.
  7. Experience with MS Word, MS Excel, MS Outlook and Internet.
  8. Able to lift, move, carry, and shelve library materials with the assistance of a book cart.
  9. Able to use a computer, mouse and keyboard for extended periods of time.
  10. Supervisory experience preferred.
  11. Demonstrated commitment to maintaining a safe work environment free of harassment, violence, and unlawful discrimination.
  12. Proven ability to get along well with co-workers, and deal effectively and professionally with colleagues.

Working Environment

  1. Work is generally performed indoors in a typical office setting.
  2. Some weekend/evening work may be required.  
  3. Frequently required to be in front of a computer screen for long periods of time.

Physical Demands

The functions are usually performed while sitting, but may involve some amount of time standing, stooping, kneeling, bending, crouching, lifting (max. of 40 lbs.), walking, reaching, and performing repetitive motions of the hands or wrists and other movements.  The abilities of seeing, hearing and speaking are also required. 

Lifestyle Standards

Recognize, understand, and agree to live by the spiritual, moral, and ethical standards of Northwest University, as outlined in the Employee Manual.

Application Procedure

Please submit your resume, a letter of interest describing your qualifications, and a completed application form to the Human Resources office. Applications are available online (, or in the Human Resources Office of Northwest University.

You may submit your package by mail, scan and email, or fax.

Northwest University
Attn: Human Resources
PO Box 579
Kirkland, WA 98083-0579
.(JavaScript must be enabled to view this email address)
Fax: (425) 739-0695

Inquiries regarding staff positions may be made to:

Human Resources Office
Northwest University
5520 108th Ave NE, Kirkland, WA 98033
(425) 889-5749
.(JavaScript must be enabled to view this email address)

Northwest University does not discriminate on the basis of race, color, national origin, gender, age, or disability in admissions and access to, employment, or treatment in its programs or activities. Northwest University is an "At Will" employer.

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