Executive Assistant

Position Details

Position Summary

Provides administrative support to the Chief Financial Officer and Administrative Services Department, and oversees promotion, scheduling, and coordination of external facility rentals at Northwest University.

Essential Functions

Administrative duties

• Manage projects, ensuring timelines and deliverables are met.
• Provide executive support for the CFO, including scheduling, meeting preparation, business filings, committee coordination, and liaison with internal teams and high-level stakeholders.
• Handle operational tasks, such as purchasing and restocking kitchen supplies.

Conferences, Rentals, and University-wide events

• Coordinate facility rentals and events, including responding to inquiries, negotiating contracts, and managing rates, insurance, guidelines, and payments.
• Collaborate with departments and administrative teams to plan and execute events, ensuring seamless integration with university activities and an excellent guest experience.
• Oversee on-site event operations, including setup, guest reception, and closing, with availability for evening and weekend events.

University Calendar 

• Manages the university-wide calendar and serves as co-chair of the Calendar Review Committee, ensuring accuracy and timely updates.

Education/Experience/Skills

• Minimum three years’ experience as an executive assistant with event management, event planning, or hospitality.
• Proven administrative expertise with exceptional organization, attention to detail, and resourcefulness.
• Ability to prioritize independently, manage multiple projects, and adapt to dynamic environments.
• Skilled in negotiation and effective oral and written communication with tact and diplomacy.
• Experienced in event planning and capable of managing several events simultaneously.
• Collaborative team player with strong relationship-building skills.
• Flexible to work evenings and weekends; committed to a safe, respectful, and professional workplace.

Working Environment

• Work is generally performed indoors in a typical office setting.
• Some weekend/evening work required.
• Position works with strictly confidential information.
• Frequently required to be in front of a computer screen for long periods of time.

Physical Demands

The functions are usually performed while standing, but may involve some amount of time sitting, stooping, kneeling, bending, crouching, lifting (max. of 40 lbs.), walking, carrying, reaching, stretching, climbing, perform repetitive motions of the hands or wrists and other movements.  The abilities of seeing, hearing and speaking are also required. 

Compensation

Based on education and experience, the position has a hiring range of $22.00/hour to $23.50/hour plus excellent benefits. 

Lifestyle Standards

Recognize, understand, and agree to live by the spiritual, moral, and ethical standards of Northwest University, as outlined in the Employee Manual.

Application Procedure

Please submit your resume, a letter of interest describing your qualifications, and a completed application form to the Human Resources office. Applications are available online (www.northwestu.edu/jobs), or in the Human Resources Office of Northwest University.

You may submit your package by mail or email.

Northwest University
Attn: Human Resources
PO Box 579
Kirkland, WA 98083-0579
.(JavaScript must be enabled to view this email address)

Inquiries regarding staff positions may be made to:

Human Resources Office
Northwest University
5520 108th Ave NE, Kirkland, WA 98033
(425) 889-5749
.(JavaScript must be enabled to view this email address)

Northwest University does not discriminate on the basis of race, color, national origin, gender, age, or disability in admissions and access to, employment, or treatment in its programs or activities. Northwest University is an "At Will" employer.

NU Application for Employment

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